Responsible to chair all Executive,
General and special meetings.
Responsible to approve all correspondence
to board members, associations presidents, area heads, coaches, or
parents.
This is a position with voting rights on
all board issues.
Requires the approval of a budget for the
current season.
Responsible to co-sign all checks.
Responsible to assure insurance coverage
(for board members).
Responsible to hold elections annually.
Responsible to represent CCJBA at one of
the county tournament sites.
Term is effective from November to
November the following year.
President position requires majority vote
from all area heads.
VICE PRESIDENT
Responsible to facilitate meetings and
attends to all board matters in the absence of the president.
This is a position with voting rights on
all board issues.
Requires attendance of all regularly
scheduled meetings.
Responsible to represent CCJBA at one of
the county tournament sites.
Term is effective from November to
November the following year.
Vice-president may be appointed by the
President, or elected during the election period with a majority
vote of all area heads.
SECRETARY
Responsible to record and mail out
minutes of all meetings to board members, area heads and
presidents of all associations.
This is a position with voting rights on
all board issues.
Requires attendance of all regularly
scheduled meetings.
Responsible to represent CCJBA at one of
the county tournament sites.
Provide annual calendar of events with
monthly due dates.
Responsible to provide an agenda at all
meetings.
Responsible to record and maintain all
electronic files and paper documents.
Term is effective from November to
November the following year.
Secretary may be appointed by the
President, or elected during the election period with a majority
vote of all area heads.
TREASURER
This is a position with voting rights on
all board issues.
Requires the submittal of a budget for
the current season.
Requires attendance of all regularly
scheduled meetings.
Responsible to record all expenses and
incomes.
Responsible to pay all bills approved in
budgets, or by the President.
Responsible to provide donation receipts
to board members for seeking donations.
Responsible to provide account status at
board meetings.
Responsible to co-sign all checks for
CCJBA.
Responsible to have the books audited at
least once per year.
Responsible to represent CCJBA at one of
the county tournament sites.
Term is effective from November to
November the following year.
Treasurer may be appointed by the
President, or elected during the election period with a majority
vote of all area heads.
DISTRICT
COMMISSIONER
This is a position with voting rights on
all issues put forth by the president of CCJBA.
This position is a two-year minimum term
(to meet State requirements).
Requires attendance of all regularly
scheduled CCJBA (County) meetings.
Requires attendance of all regularly
scheduled JBO (State) meetings.
Responsible to represent JBO at all
Clackamas County Junior Baseball meetings.
Reports all State activities to the
County board.
Reports all State rule changes to the
County board.
Responsible to approve and sign State
applications for all areas and submit to JBO.
Responsible to approve and sign all team
rosters and submit to JBO.
Responsible to approve (or disapprove)
all waivers submitted by area heads and submit to JBO.
.Responsible to reside as liaison between
area heads and the CCJBA board with any State issues.
Responsible to accept all umpire
ejections (coaches or players) and present them to the CCJBA
board, and the JBO board.
Term is effective for two years from
November to November of the second year.
District Commissioner will be elected
during the election period with a majority vote of all area heads.
AREA
HEAD
This is a position with voting rights on
all issues put forth by the president of CCJBA.
Requires attendance of all regularly
scheduled meetings.
Responsible to represent your association
at all Clackamas County Junior Baseball meetings:
Reports all State and County activities to your associations board.
Reports all State and County rule changes
to your associations board.
If desirable submit bid to Host a County
Tournament to CCJBA board.
If desirable submit bid to host a State
Tournament to JBO board.
Responsible to complete and sign
Association Application and submit to CCJBA.
Responsible to sign all association team
rosters (or waivers) and submit to CCJBA.
Responsible to approve (or disapprove)
all waivers submitted by coaches or other associations.
Responsible to reside as liaison between
coaches, teams, and players from your association with any State
or County issues.
County Tournament Host responsible to
submit request for re-imbursement to CCJBA treasurer.
Responsible to communicate the mandatory
coaches meeting to their Association.
Responsible to provide proof of insurance coverage for your
Association. (Must include a rider to cover Junior Baseball
Organization, Inc. and Clackamas County Junior Baseball
Association)
The Area Heads term is effective from
September to September of the following year.
The Association that they represent will
identify their Area Head.
MEMBER
AT LARGE
This is a position with voting rights on
all Board issues.
Requires attendance of all regularly
scheduled meetings.
Responsible to lead special projects as
assigned by the President.
Responsible to provide information to
enhance CCJBA programs.
Responsible to represent CCJBA at the
county tournament sites.
Term is effective from November to
November the following year.
Member-at-Large may be appointed by the
President, or elected during the election period with a majority
vote of all area heads.
FIELD
REPRESENTATIVE
This is a position with voting rights on
all board issues.
Requires attendance of all regularly
scheduled board meetings.
Responsible to monitor field activities
at games (umpires, coaches, players, and fans) as assigned by the
President.
Responsible to provide suggestions and
information to enhance CCJBA programs.
Responsible to represent CCJBA at one of
the County Tournament sites.
North representative is accountable to
cover games/issues north of (including) Canby.
South representative is accountable to
cover games/issues south of (excluding) Canby.
Term is effective from November to
November the following year. Field Representative is elected
during the election period with a majority vote of all Area Heads.
UMPIRE
COORDINATOR
This is a Non-voting position
Recommend County umpire training to be
approved by the Board
Provide information to the Communications
Manager to recruit umpires
Arrange meeting sites for umpire training
Coordinate County Board representation at
each of the Umpire clinics
Assure County and State and high school
rule books are available for the clinics
Procure an Umpire in Chief to teach the
clinic
Provide a budget to the County Board for
approval
Provide a list of all umpires that have
passed the course and become certified to the individual areas
Develop a communication network for the
umpires after the season has begun, such as meetings, e-mails,
phone calls, or newsletter, on a monthly basis
Recommend a standard fee to be paid to
umpires at different levels to Board for approval
Assure that the State and County rule
books are taught at the Clinics
Assure that training is provided for
umpires to work in two person crews prior to County tournaments
Recommend an all-star list of umpires for
the County tournament
Submit a list of all-star umpires for the
State tournament
Attends Board meetings as required by the
President
Support and mentor umpires throughout the
season
Observe games as appropriate
CCJBA liaison to Association umpire
coordinators
COMMUNICATIONS MANAGER
Requires the submittal of a written cost
proposal for the current season to be approved by the board.
Responsible for developing and
maintaining the CCJBA website.
Shall coordinate with the Statistician to
post game schedules and league standings as the season progresses.
Will monitor any interactive (forum) portion of the site, and will
keep the President informed of any members abuse of the site.
Will research and post County and State
tournament bracketing and tournament results on the web site. Will
train a back up Board member to handle the web site should the
need arise.
Shall promote the website to the members
of the league via flyers, banners, or other methods.
Requires attendance of meetings as
requested by the board.
Term is effective from January to
December of the current year.
Communications Manager will be awarded
the contract with a majority vote of the board.
LEAGUE
STATISTICIAN
Requires the submittal of a cost proposal
for the current season to be approved by the board.
This is not a position with voting rights
on any board issues.
This is a contracted position by CCJBA.
Requires attendance of meetings (as
required) by the board. (i.e. league schedules, mandatory coaches
meeting, etc.)
Responsible to construct season game
schedules for board approval.
Responsible to record all league game
results as reported on game cards.
Responsible to verify pitching is legal
per applicable league rules.
Responsible to report any discrepancies
of game cards immediately to the board.
Responsible for mid-season
recommendations of schedule re-alignment for board approval.
Maintain up-to-date team records
throughout the season and provide at the July board meeting.
Provide information to maintain Web-site
with current team standings throughout the season.
Responsible to construct County
Tournament schedules for board approval.
Term is effective from January to
December of the current year.
League Statistician will be awarded the contract with a
majority vote of the board.
